Resources for Principals

The Office of Volunteer Services oversees the parent and community volunteer application and background check process. The Volunteer Services staff is committed to providing to Principals and Administrative staff the information and resources needed to comply with the DPS volunteer background check process. Individuals volunteering on a regular basis* are required to undergo a background check.

  • An individual wishing to volunteer on a regular basis beyond with his/her child
  • A parent volunteering to assist a group of students in their child’s classroom
  • Parent(s) that will be responsible for a group of students on a field trip

There are two types of volunteer background check forms:  a non-fingerprint form and a fingerprint required form.

  1. Individuals who volunteer under the supervision and in line of sight of DPS staff are not required to be fingerprinted and should complete the Volunteer Application and Background Check Form
  2. Volunteers not supervised and not in line of sight of a DPS staff are required to undergo the fingerprint background check process and complete the Fingerprint-Volunteer and Background Check Form
  3. Volunteers must follow these steps in order for their background check to be complete:Fingerprint Volunteer Background Check Process

It is recommended that the fingerprint background check category be used sparingly as best practice recommends volunteers are supervised by DPS staff.

Some Volunteer Scenarios 1. If a group of parents host an after school chess club and a DPS staff person is not leading the club, at least one of the parents must undergo a fingerprint background check and be present at all times. All other volunteers must undergo a non-fingerprint background check. 2. If an individual is teaching an after school club and is paid or charging a fee,  the individual should follow one of the processes listed:

  • Independent Contractor – For profit – contact Purchasing –
  • Enrichment Programs – non-profits, organizations – contact Community Partnership –

Who does NOT need a background check? 1. Parents volunteering to assist their child – Parents volunteering to assist only their child in the classroom are not required to undergo a background check. 2. Teen Volunteers – Volunteers 17 and younger are not required to undergo a background check. However, they are required to complete a volunteer application which is kept on file with the assigned school’s main office. 3. Occasional Volunteers – Individuals wishing to volunteer on an occasional* basis, i.e., career day, field day, etc., while supervised by DPS staff, are not required to complete the volunteer background check process. *The definition of occasional basis is defined by the frequency of volunteering. An average of volunteering 3-5 times throughout the year usually falls under the “occasional basis” category. Administrators who require further information about the frequency definition should contact the Office of Volunteer Services.

More information about the categories of volunteers and instructions to completing the volunteer background check forms, can be found on the Volunteer Background Check Categories flyer. Please contact the Office of Volunteer Services with questions:

DPS Office of Volunteer Services

1617 S. Acoma

Denver CO 80223

720-423-1817 – fax = 720-423-1502

 Frequently used forms: Name only Volunteer Application and Background Check Form NName only Volunteer Application and Background Check forms (volunteers supervised by DPS staff) – Spanish Fingerprint Background Check volunteer forms and process (volunteers NOT supervised by DPS staff – English Fingerprint Background Check volunteer forms and process (volunteers NOT supervised by DPS staff – Spanish FAQ flyer for Administrative Staff

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